Collections Management

Improve collector efficiency and reduce DSO. Our Collections Management tool links directly with AR invoice data in real-time for AR collections automation. One central hub to log all notes, see lockbox images, eliminate deductions and add attachments with real-time information. Intelligent software forecasts payments based on historical performance, highlights overdue accounts and automatically creates user-defined dunning letters.

• Data mapping from your ERP comes in. Cashbook brings in customer data relevant to Credit & Collections and all relevant invoice data.
• Cashbook 'ages' your customer invoice data for instant analysis of Aging buckets, Days to Pay & Payment Compliance to Terms.
• Aggregation of customers into Parent, Group and HQ levels.
• Users can add notes at customer, invoice & deduction level & update categorizations.
• Collector aging & performance tracking.
• Users outside Cashbook can respond & reply to support operations.
• Flexible letter engine for customer statements, dunning letters and promise to pays.
• Remittances & payments are logged and made available to Credit & Collections users.

ABOUT

The Cashbook Collections Management module allows you to prioritize key customers that are high risk. Create customizable views to show accounts by ‘largest value’ outstanding or by ‘how many days’ past due the customer is currently. Collections staff can then focus their attention on these accounts. All aging and full payment history for each customer can be seen, including when the customer last paid.

• Analyze customer payment behaviour, view full customer history and live AR data.
• Create customizable views and graphs within Cashbook.
• Ready to use templates for dunning letters, promise-to-pays, and other correspondence.
• Deductions on an outstanding invoice can be assigned to the deductions team.
• All account activity including calls, letters, notes, emails, and any other type of communication will be logged and stored.
• Approvals can be set up for specific users and top-level management.

Fully Integrated with your ERP System

Our Collections Management module provides extra capability and functionality alongside our cash application software. It provides you with full ERP integration, and a 360° view on your customers payment history and all communication touch points.

• Full ERP integration
• 360° view on customer payment history and communication
• Drill down into data to view past invoices and payments
• Simple to use AR collections tool

Functionality & Automation

Specific, precise functionality and automation to enable an unprecedented level of efficiency.

• View all customer account information
• Look up specific invoices and see historical payment data
• Identify high-risk customers with flexible analysis tools
• Predict payment dates for faster recovery
• Automate dunning and promise-to-pay activity
• Up-to-date aging histories
• Promise to pay tracking
• Full account communication history
• Export data to Excel

Greater Control

More visibility for tighter control, more efficient collections and reduced bad debts.

• Collates all crucial collections data in one place
• Increased visibility on individual customers
• Improved recovery and reduced time spent on collections
• Enables cash forecasting
• Pro-actively manage high risk customers
• Superior collaboration and access to AR info

Featured ERPs

Integrates with leading ERP systems.

• Infor MAPICS / XA
• Infor BPCS / LX
• Infor M3
• Oracle JD Edwards (World & Enterprise One)
• TIMS ERP
• Microsoft Dynamics 365 (D365)

Featured Industries

Selected industries that use our cash automation software.

• FMCG
• Automotive
• Healthcare
• Financial Services
• Retail
• Manufacturing
• Transportation
• Pharmaceutical

Technical Information

• Accounts Receivable Analytics
• Automate Deductions Management
• Credit Risk Software
• Order Management Software

Accounts Payable Automation

Reduce time by 50% with AP automation. Accounts Payable automation software allows one payments platform for all locations, banks and currencies. A single, global solution for automating payments, regardless of ERP, bank or location. Automated payment file creation and outbound remittance, with full approval process for all payment runs and secure vendor bank account management. Cashbook auto-updates the accounts payable subledger and general ledger postings, and allows for multiple remittance formats including email, PDF, and QR codes.

• Data mapping from your ERP comes in. Cashbook brings in vendor data and all relevant invoice AP invoice data necessary for payments.
• Cashbook “ages” your vendor invoice data for instant analysis of Aging buckets, Days to Pay & Payment Compliance to Terms. We allow users to select AP invoices for payment across companies, payment types and countries.
• Users can create files for ACH, BACS, SEPA, ISO20022 which can be imported into banking software.
• Our users enjoy an incredibly flexible letter engine for communicating invoice payment data.
• At payment completion for specific ERP systems, we update the AP subledger to mark the invoices as paid and ensure all general ledger items are created posting to Bank and the AP General ledger control.

A Global Solution

Multi-bank, multi-ERP, and multi-site with Accounts Payable automation. Cashbook’s accounts payables automation software gives companies the ability to run a shared service centre without the need for a common ERP platform. Our integration brings huge efficiencies and massive cost savings, as your company can employ one standard payments platform across multiple sites, ERPs, and banks. With shared services financial processes will be standardized across the company, there will be more control over the AP department, while getting the most return possible out of your technology investment.

Intelligence & Automation

An unprecedented level of flexibility, intelligence and AP automation. Our AP automation software facilitates full integration between your banks and your ERP system. Our extensive global bank library contains numerous payment formats, for electronic or global payments. Cashbook automatically creates the required bank payment files for you. The Cashbook software subsequently updates your AP subledger and general ledger postings. AP automation results in significant time and cost savings for your organization.

Financial Control

Full, real-time approval and visibility with a complete audit trail. Accounts payable automation means that you increase your efficiencies around the payments process but also control and visibility. With our automated accounts payable module there is an approval process in place for finance managers before any payments are processed. This minimizes the risk of costly payment errors. Secure vendor bank account management to ensure payment to the correct vendor, minimizing the risk of fraud. Audit trails of all payment batches are displayed via the software. View vendor payment profiles and analyse all open and closed AP items.

Accounts Payable Automation Modules

• Electronic Payments Automation
• Global Payments Automation
• Bacstel-IP Automation

Automate Complex Financial Processes with Cash Management Solutions

Tailored software built to streamline and automate financial processes for companies with high-volume transactions. Proven to increase cash flow, eliminate manual processes, reduce DSO, and improve cash visibility.

• Integrated with 16 different ERPs
• 25-year history of successful Infor ERP integrations
• Expertise in manufacturing, food & beverage, automotive, retail, and more

Cash Application Automation

Streamline the accounts receivable process. Significantly reduce DSO. Remittances will be auto-matched against open invoices and bank statements. Automate your general ledger postings for miscellaneous banking charges or transfers. Automate your deductions in your ERP system with auto-coding based upon configurable rules. Eliminate bank lockbox key stroke charges & make checks & remittance images available to users. Make a seamless integration between banks and ERP’s a reality.

Collections Management Software

One central hub to log all notes, see lockbox images, eliminate deductions and add attachments with real-time information. Intelligent software forecasts payments based on historical performance, highlights overdue accounts and automatically creates user-defined dunning letters. Expect higher collections efficiency and expect your companies DSO to plummet.

Deductions Management Software

Revenue and profits are lost in the deductions processes. Deductions are claimed by large and small companies with customer specific codes and reasons. Adapt deduction management to any bank file or remittance format and route deductions for speedy review and approvals. Create reason and deduction codes directly from remittance data, regardless of ERP. Automate the deductions process and recover more revenue from deductions than ever before.

Accounts Payable Automation

A single, global solution for automating payments, regardless of ERP, bank or location. Automated payment file creation and outbound remittance, with full approval process for all payment runs and secure vendor bank account management. Cashbook auto-updates the accounts payable subledger and general ledger postings, and allows for multiple remittance formats including email, PDF, and QR codes.

Bank Reconciliation Automation

Automate reconciliations between bank statements and general ledger data. Cashbook’s sophisticated matching rules fully automate bank and credit card statements. Auto-create general ledger entries and use tolerance based write-offs. One central, reliable, trusted software platform powering bank reconciliation automation.

Enjoy new functionality and capabilities

With Cashbook cash management solutions your processes will become automated and streamlined. Complex cash management processes are simplified and your manual workload is reduced. The intelligence of the Cashbook solution will enable you to perform tasks which were previously impossible, like implementing a shared service centre regardless of the number of ERP’s involved.

• Enhanced automation algorithms configurable to business requirements
• Excel exports, notes, email, and workflow capabilities
• Centralized recording and tracking of all cash transactions

About Bank Reconciliation

Overview of Cashbook's Bank Reconciliation Automation, including infographic claim: Automate 95% of your bank reconciliation while reducing workload by 50%.

• Data mapping from ERP (GL entries, exchange rates, period tables)
• Loads banking data from BAI, MT940, CAMT, CSV, TXT, XLS, XML, EDI
• Flexible reconcilers for auto-matching bank to ledger data
• Matching capabilities tailored to each project for up to 95% automation
• Stores Bank & GL balances by day/week/month
• Auto cash application module for sweeps, bank fees, transfers

Streamlining Your Bank Reconciliation Process with Automation

Describes the importance of bank reconciliation and how automation transforms the process, saving time and reducing errors.

Understanding Bank Reconciliation

Explains the process and challenges of bank reconciliation, including the need to compare internal records with bank statements and resolve discrepancies.

The Challenges of Manual Bank Reconciliation

Lists the main pain points of manual reconciliation.

• Time-consuming: can take hours or days
• Error-prone: risk of human error and costly mistakes
• Resource intensive: requires dedicated staff
• Delayed insights: slows down financial reporting

The Benefits of Automating Bank Reconciliation

How Cashbook addresses manual reconciliation challenges.

• Time efficiency: hours reduced to minutes
• Accuracy: reduces human error
• Resource optimization: staff focus on higher-value tasks
• Real-time data: daily cash position overview

How We Help You

Describes Cashbook's tailored solutions, ERP integration, and user-friendly interface. Includes testimonial from Makita UK.

• Comprehensive, tailored solutions
• Seamless ERP integration
• Automatic transaction matching and discrepancy flagging
• User-friendly interface

Success Stories

Highlights Shaklee Malaysia's use of Cashbook for global cash management automation.

• Automated cash application, bank reconciliation, and global payments for Shaklee Malaysia

Deductions Management

Manage deductions through their life cycle with our deductions software. Deductions management made easy. Revenue and profits are lost in the deductions processes. Deductions are claimed by large and small companies with customer specific codes and reasons. Adapt deduction management to any bank file or remittance format and route deductions for speedy review and approvals. Create reason and deduction codes directly from remittance data, regardless of ERP. Automate the deductions process and start recovering more revenue.

About

The Cashbook Deductions Management module allows you to have one automated solution for deductions across your company. Deductions software allows you to adapt deduction management to any bank file or remittance format and route deductions within your organization for speedy review and approvals, with the ability to add notes and attachments. You can create reason and deduction codes directly from remittance data, regardless of your ERP. Full visibility on bank lockbox images, remittances, and bank statements. Streamline your deductions process with Cashbook.

• Automate over 85% of your deductions.
• Reduce deduction team resources by 30-50%.
• Recover substantial revenue lost in the deductions process.
• Aging of all deductions, credit notes, and on-account payments.
• Deduction summarization for bundling.
• Auto-write-off tolerances based on values and percentages.
• Access customer portals with supporting documentation.

Features

• Data mapping from ERP for auto-identification of deductions.
• Aging and coding of deductions with reason codes.
• Aggregation of deductions into Parent, Group, and HQ levels.
• Approval workflows for credits or write-offs.
• Auto-coding, auto-write-offs, and auto-batching of small deductions.
• Flexible letter engine for customer communication.
• Creation of 0 value cash batches for netting credits and debits.

Bank and ERP Integration

Our deductions software provides extra capability and functionality within our cash application software. It can be adapted to any bank file or customer remittance format for all ERP systems. Users can easily create deductions with reason and deduction codes directly from remittance data. Expect increased visibility on your bank lockbox images, remittances and bank statements. All of which leads to a modernized, automated deductions management process with deep integration of your bank and ERP system.

Advanced Intelligence

There are many different types of deductions, inefficient business systems and ‘unknown’ deduction codes can lead to lengthy manual investigation of individual cases. In Cashbook, you can create multiple deductions codes based on references. Assigning these deduction codes at the cash application stage means that they can be fed into the AR Ledger when posting cash. Eliminating the need to manually work with each deduction. Route deductions through your organization for instant review and approval. Leading to a more intelligent and efficient deductions management process.

Greater Financial Control

Cashbook’s ability to automatically assign deduction types significantly decreases “unknown” items. Deduction bundling speeds up the investigation and approval process and ensures you have a clearer picture of specific deduction types. Eliminating the usual large volume of small deduction claims which slows down the process. You can also set up auto-write off tolerances based on your organization’s procedures. Cashbook retains all created and processed deduction claims which are stored safely and securely within our deductions software for future reference. Take back control of your deductions process with Cashbook.

Featured ERPs

Integrates with major ERPs including MAPICS / XA, BPCS / LX, Infor M3, JD Edwards (World & Enterprise One), TIMS, and Microsoft Dynamics 365.

Featured Industries

Selected industries that use our cash automation software.

• FMCG
• Automotive
• Healthcare
• Financial Services
• Retail
• Manufacturing
• Transportation
• Pharmaceutical

Success Stories

MTD, a worldwide leader in outdoor power equipment, improved cash management and deductions management with Cashbook across multiple banks and markets.